9. Rules and regulations of Japan Network Information Center
Enact on April 1,1993
Revised on April 9,1993
Revised on April 5,1994
Revised on May 12,1995
Chapter 1 General rules
Article 1
These regulations shall establish rules necessary for Japan
Network Information Center, known as JPNIC(hereinafter called
the "Center").
Chapter 2 Purpose and Activities
Article 2
The purpose of the Center is to contribute for the development
of computer networks, administrate the registrations related to
computer networks for both international and intercontinental
community, and provide information.
Article 3
The Center shall carry out the following activities in order
to achieve the purpose stated in the preceding article.
1.Allocation and administration of common resources provided
for computer networks in Japan.
2.Gathering and administration of information on computer
networks in Japan.
3.Providing information on computer networks in Japan
to abroad and Japan.
4.Any other activities required to achieve the Center's
objective.
Chapter 3 Membership
Article 4
The Center shall be run by the members of the Center.
Article 5
The Classification of the membership shall be as follows:
1.Regular Member
The computer network, to whom the network administration
rules are clear shall be eligible for a Regular Membership.
Further, a Regular Member shall be classified according to
the Center's regulation on membership and membership fee.
2.Supporting Member
Any person or a group of people approving and supporting
the objectives and activities of the Center and who settles
the membership fee shall be eligible for Supporting
Membership.
Article 6
Those who would like to become a member of the Center must
apply for membership following the procedures set forth in
the Center's regulation on membership and membership fee and
must obtain approval from the Board of Trustees.
Article 7
Payment for annual membership fee must be made by the date
stated in the Center's regulation on membership and membership
fee.
Article 8
Annual membership fee must be paid within three(3)months
from the date of admission even if admission for membership
has been approved on a day halfway through the fiscal year.
However, payment must be made within that fiscal year.
Article 9
Membership fee, once paid, shall not be returned under all
circumstances.
Article 10
Members shall be allowed to make requests, express opinions
and demand reply from the Steering Committee on matters
related to the Center.
Article 11
Membership shall be disqualified should either of the
following occurs.
1. Withdrawal from membership.
2. Expelled from membership.
Article 12
Procedures stated in the Center's regulation on membership
and membership fee must be followed when withdrawing from
membership.
Article 13
After resolution passes through at the Board of Trustees
Meeting, the President of the Center may expel a member
who is behind in payment of membership fee.
Article 14
After resolution passes through at the Board of Trustees
Meeting, the President of the Center may expel the member
who has stained the name and/or acted in anyway against the
objective of the Center.
Article 15
After resolution passes through at the Board of Trustees
Meeting, the President of the Center may expel a Regular
Member should the member is judged to be no longer eligible
to fulfill the condition stated in Item 1 of Article 5.
Chapter 4 Directors, Committee Members, and Staffs
Article 16
JPNIC Committee Member, representing the Regular Members,
shall be appointed at the Center. Registration procedure for
JPNIC Committee Member shall be made in accordance with the
Center's regulation on membership and membership fee.
Article 17
The following officers shall be appointed at the Center.
1. Seven(7) Trustees.
2. Two(2) Auditors.
Article 18
Trustees shall be elected at the General Meeting from
the JPNIC Committee Members. Election procedures shall be
stipulated in the Center's regulation for election.
Article 19
Auditors shall be elected at the General Meeting from
the JPNIC Committee Members. Election procedures shall be
stipulated in the Center's regulation for election.
Article 20
The President and Vice President of the Center shall be
elected from among the Trustees of the Center.
Article 21
The members of the Steering Committee shall be appointed
by the Board of Trustees and number of the members shall be
at least ten(10) and not exceeding twenty(20).
Article 22
The Center shall have secretariat with the Secretary-General
appointed by the Board of Trustees.
Article 23
The President of the Center shall represent the Center and
shall supervise the duties performed at the office. However,
actual office work will be handled by the Secretary-General.
Article 24
The Vice President shall act for the President in case the
President can not perform the duties at the office.
Article 25
The Auditors shall perform the following duties.
1. Audit the accounts of the Center.
2. Audit the performance of the Trustees.
3. Report any points of doubt found in the accounts or
in the performances of the Directors at the General
Meeting.
Article 26
The term of office for each Directors shall be two(2) years
and election shall be made for the whole members. However,
Directors may be reelected.
Until the successors are assigned to the post, Directors
shall continue to perform their duties even after the term
of office has expired.
Article 27
The Center may employ salaried staff for the Secretariat
of the Center.
Chapter 5 Meeting
Section 1 Meeting
Article 28
The following three(3) meetings are to be held at the Center
as functions to reach resolutions. However, the members and
the content of the resolution of the meetings shall be
stipulated in and after Section 2.
1. Board of Trustees
2. Steering Committee Meeting
3. General Meeting
Article 29
Each meetings held at the Center shall be convened in the
following manner. However, procedures for the election of
Trustees and Auditors at the General Meeting shall be as
stipulated in the Center's regulation for election.
1. The person in charge convenes the members and chairs
the meeting.
2. The person in charge holds the meeting by sending
mails (including electronic mail) to the members.
Article 30
The method of the resolution shall be as follows if each
meetings held at the Center are to be convened by the
procedures stipulated in Item 1 of Article 29.
1. Meetings can not be convened unless at least two-thirds
(2/3) of the members may be present for the meeting.
However, member not attending but who has entrusted the
attendance on written document to a member attending the
meeting shall be regarded to be present at the meeting
concerning the matter for which written notice has been
submitted. Resolutions at each meetings shall be made by
the majority of the votes of members present at the
respective meetings and in case of a tie, the decision
made by the person in charge must be abided.
Article 31
The method of resolution shall be as follows if each meetings
held at the Center are to be convened by the procedures stipulated
in Item 2 of Article 29.
1. (Formal voting)
The person in charge for each meeting should declare about
the duration and the subject of the vote by written documents
(including electronic mail), and the decision will be taken
by considering the approval of the majority of the members
attending the meeting. Even with the vote of the person in
charge, if majority can not be reached during the declared
voting period, then the proceeding will be discarded.
The voting period will be from one week to three months.
2. (Simple voting)
The person in charge of each meeting should declare about
the duration and the subject that is to be approved by voting,
through written documents (including electronic mail). If
there is no reverse opinion during the voting period, then
the subject for approval would be taken as approved. The
duration of voting will be from 1 week to 1 month.
Article 31-2
The person in charge for each meeting must report the subject
approved during the voting based on clause 2 of article 31, to
the next meeting which will be based on clause 1 of article 29.
Article 31-3
In case of simple voting based on clause 2 of article 31,
if the participant could not be reached (electronic mail/written
documents) for more than a week, then a notice regarding the
participant could be passed to the person in charge of the
meeting. If the number of participants who could not be reached
crosses the limit of one-thirds(1/3) of the total number of
participants then the voting could not take place.
Section 2 Board of Directors Meeting
Article 32
The President of the Center shall convene the Board of Trustees
Meeting as deemed necessary. The person in charge of the Board of
Trustees Meeting shall be the President of the Center. However,
Trustees constitute the members of the Board of Trustees
Meeting.
Article 33
Auditors shall be allowed to attend the Board of Trustees
Meeting and shall also be allowed to express their opinions.
Article 34
The Board of Trustees shall appoint the Steering Committee
members. The term for the Committee members is until the end of
the fiscal year. However, Committee members may be reelected.
Even after the end of the term, the Committee members must
carry out their duty until the new members take their charge.
Article 35
The Board of Trustees shall make resolutions on matters to be
stipulated outside this Regulation or on matters necessary for
the operation of the Center.
Section 3 Steering Committee
Article 36
The Chair of the Steering Committee shall be elected from
the Steering Committee members.
Article 37
The person in charge of the Steering Committee shall be the
Chair of the Steering Committee.
Article 38
The Chair of the Steering Committee shall convene the
Steering Committee Meeting as deemed necessary. However, the
participants of the Steering Committee Meeting are to be the
Steering Committee members.
Article 39
Directors shall be allowed to attend the Steering Committee
Meeting and shall also be allowed to express their opinions.
Article 40
The Steering Committee shall make resolutions on the following
matters as well as matters stipulated outside this Regulation.
1. Preparation, revision and repeal of provisions regarding
operation.
2. Any matters necessary for the activities of the Center.
Article 41
The Steering Committee must discuss the following matters
and obtain approval from the Board of Trustees.
1. Matters related to change(s) in the Center's regulation.
2. Matters of question submitted by the Directors or by
the JPNIC members.
Article 42
The Steering Committee Meeting must discuss the following
matters and obtain approval from the Board of Trustees and
from the General Meeting.
1. Draft of revision and repeal of this Regulation.
2. Delete
3. Discussion about draft of budget
Article 43
The Steering Committee may hold divisional meetings as
required in order to discuss matters stipulated in Articles 40,
41, and 42. However, each of these divisional meetings shall be
stipulated on separate regulation.
Section 4 General Meeting
Article 44
The President of the Center shall convene the General Meeting
as required. However, in the following cases, General Meeting
must be convened within three(3) months.
Article 45
The person in charge of the General Meeting shall be the
President of the Center.
Article 46
The members of the General Meeting shall be the JPNIC members.
Article 47
The representative of the Supporting Members shall be allowed
to express opinion at the General Meeting.
Article 48
The following resolution shall be made at the General Meeting.
1. Resolution and approval of revision or repeal of this
Regulation.
2. Resolution and approval of budget and final accounts.
3. Election of Trustees and Auditors.
Section 6 Secretariat
Article 49
The Center shall have a secretariat in order to execute its
budgets and for operation at the Center to proceed smoothly.
Article 50
The secretariat of the Center is located at the following
address.
Japan Network Information Center
c/o Computer Centre, University of Tokyo
2-11-16, Yayoi, Bunkyo-Ku, Tokyo 113 Japan
Article 51
The duties performed at the secretariat shall be as stipulated
in the secretariat regulation of the Center.
Section 7 Accounts
Article 52
Delete
Article 52-2
Expenses required for the Center's activities shall be defraied
from membership fee and charge, contribution.
Article 52-3
The charge shall be stipulated on separate Center's regulation
about charge.
Article 53
Delete
Article 53-2
The Secretary General must draw up the budget before the start
of each fiscal year. After the discussion between Steering
committee, it must obtain its approval at the Board of Trustees
Meeting and at the General Meeting.
Article 54
The final accounts, together with the activity report and the
Auditors opinions, must be approved at the General Meeting
within three(3) months after the end of the fiscal year.
Article 55
Excluding those stipulated in the income and expenditure
budget, when a new duty must be taken care of or should any
rights be abandoned, resolution must pass the Board of Trustees
Meeting.
Article 56
The fiscal year shall commence on 1st April every year and
end on 30th March of the following year.
Article 56-2
When the President considers to have required that the decided
budget should be revised after the first 6 months of each fiscal
year, the Secretary General must draw up the budget within 10%
of decided budget and it must obtain its approval at the Steering
Committee. In this case, there are no need to obtain its approval
at the Board of Trustees Meeting and at the General Meeting.
However, When it exceeds the limits which stipulated on this
regulation, it must obtain its approval at the Board of Trustees
Meeting and at the General Meeting.
Section 8 Revision of Regulation and Dissolution
Article 57
This Regulation may not be revised unless at least two thirds
(2/3) of the vote at the General Meeting shall be obtained.
Article 58
The dissolution of the Center may not be permitted unless at
least three fourth (3/4) of the vote at the General Meeting
shall be obtained.
Section 9 Acceptance of donation
Article 59
The Board of Trustees will decide whether to accept a donation
for the center or not.
Supplementary Provisions
1. The Regulations come into effect as of April 9,1993.
2. The details to the execution of this Regulation shall be
stipulated separately after obtaining the resolution from the
Steering Committee Meeting.
3. The initial Steering Committee members as stated in Article 21
shall be the provisional JPNIC Steering Committee members for
the year 1992 regardless of the statement in this Regulation.
Supplementary Provisions 2
1. The Regulations come into effect as of April 5,1994.
Supplementary Provisions 3
1. The Regulations come into effect as of May 12, 1995.