1. Rules and regulations of Japan Network Information Center Japanese Page
Rules and regulations of Japan Network Information Center
Enact on 1.4.93
Revised on 9.4.93
Revised on 5.4.94
Chapter 1 General rules
These regulations shall establish rules necessary for Japan Network Information Center, known as JPNIC(hereinafter called the "Center").
Chapter 2 Purpose and Activities
The purpose of the Center is to contribute for the development of computer networks, administrate the registrations related to computer networks for both international and intercontinental community, and provide information.
The Center shall carry out the following activities in order to achieve the purpose stated in the preceding Article.
- Registration and administration of common resources provided for computer networks in Japan.
- Gathering and administration of information on computer networks in Japan.
- Providing information on computer networks in Japan to abroad and Japan.
- Any other activities required to achieve the Center's objective.
Chapter 3 Membership
The Center shall be run by the members of the Center.
The Classification of the membership shall be as follows:
The computer network, to whom the network administration rules are clear shall be eligible for a Regular Membership. Further, a Regular Member shall be classified according to the Center's regulation on membership and membership fee.
Any person or a group of people approving and supporting the objectives and activities of the Center and who settles the membership fee shall be eligible for Supporting Membership.
Those who would like to become a member of the Center must apply for membership following the procedures set forth in the Center's regulation on membership and membership fee and must obtain approval from the Board of Trustees.
Payment for annual membership fee must be made by the date stated in the Center's regulation on membership and membership fee.
Annual membership fee must be paid within three(3)months from the date of admission even if admission for membership has been approved on a day halfway through the fiscal year. However, payment must be made within that fiscal year.
Membership fee, once paid, shall not be returned under all circumstances.
Members shall be allowed to make requests, express opinions and demand reply from the Steering Committee on matters related to the Center.
Membership shall be disqualified should either of the following occurs.
- Withdrawal from membership.
- Expelled from membership.
Procedures stated in the Center's regulation on membership and membership fee must be followed when withdrawing from membership.
After resolution passes through at the Board of Trustees Meeting, the President of the Center may expel a member who is behind in payment of membership fee.
After resolution passes through at the Board of Trustees Meeting, the President of the Center may expel the member who has stained the name and/or acted in anyway against the objective of the Center.
After resolution passes through at the Board of Trustees Meeting, the President of the Center may expel a Regular Member should the member is judged to be no longer eligible to fulfill the condition stated in Item 1 of Article 5.
Chapter 4 Directors, Committee Members, and Staffs
JPNIC Committee Member, representing the Regular Members, shall be appointed at the Center. Registration procedure for JPNIC Committee Member shall be made in accordance with the Center's regulation on membership and membership fee.
The following officers shall be appointed at the Center.
- Seven(7) Trustees.
- Two(2) Auditors.
Trustees shall be elected at the General Meeting from the JPNIC Committee Members. Election procedures shall be stipulated in the Center's regulation for election.
Auditors shall be elected at the General Meeting from the JPNIC Committee Members. Election procedures shall be stipulated in the Center's regulation for election.
The President and Vice President of the Center shall be elected from among the Trustees of the Center.
The members of the Steering Committee shall be appointed by the Board of Trustees and number of the members shall be at least ten(10) and not exceeding twenty(20).
The Center shall have secretariat with the Secretary-General appointed by the Board of Trustees.
The President of the Center shall represent the Center and shall supervise the duties performed at the office. However, actual office work will be handled by the Secretary-General.
The Vice President shall act for the President in case the President can not perform the duties at the office.
The Auditors shall perform the following duties.
- Audit the accounts of the Center.
- Audit the perfomances of the Trustees.
- Report any points of doubt found in the accounts or in the performances of the Directors at the General Meeting.
The term of office for each Directors shall be two(2) years and election shall be made for the whole members. However, Directors may be reelected.
Until the sucessors are assigned to the post, Directors shall continue to perform their duties even after the term of office has expired.
The Center may employ salaried staff for the Secretariat of the Center.
Chapter 5 Meeting
Section 1 Meeting
The following three(3) meetings are to be held at the Center as functions to reach resolutions. However, the members and the content of the resolution of the meetings shall be stipulated in and after Section 2.
- Board of Trustees
- Steering Committee Meeting
- General Meeting
Each meetings held at the Center shall be convened in the following manner. However, procedures for the election of Trustees and Auditors at the General Meeting shall be as stipulated in the Center's regulation for election.
- The person in charge convenes the members and chairs the meeting.
- The person in charge holds the meeting by sending mails (including electronic mail) to the members.
The method of the resolution shall be as follows if each meetings held at the Center are to be convened by the procedures stipulated in Item 1 of Article 29.
- Meetings can not be convened unless at least two-thirds (2/3) of the members may be present for the meeting. However, member not attending but who has entrusted the attendance on written document to a member attending the meeting shall be regarded to be present at the meeting concerning the matter for which written notice has been submitted. Resolutions at each meetings shall be made by the majority of the votes of members present at the respective meetings and in case of a tie, the decision made by the person in charge must be abided.
The method of resolution shall be as follows if each meetings held at the Center are to be convened by the procedures stipulated in Item 2 of Article 29.
1. (Formal voting)
The person in charge for each meeting should declare about the duration and the subject of the vote by written documents (including electronic mail), and the decision will be taken by considering the approval of the majority of the members attending the meeting. Even with the vote of the person in charge, if majority can not be reached during the declared voting period, then the proceeding will be discarded. The voting period will be from one week to three months.
2. (Simple voting)
The person in charge of each meeting should declare about the duration and the subject that is to be approved by voting, through written documents (including electronic mail). If there is no reverse opinion during the voting period, then the subject for approval would be taken as approved. The duration of voting will be from 1 week to 1 month.
The person in charge for each meeting must report the subject approved during the voting based on clause 2 of Article 31, to the next meeting which will be based on clause 1 of Article 29.
In case of simple voting based on clause 2 of Article 31, if the participant could not be reached (electronic mail/written documents) for more than a week, then a notice regarding the participant could be passed to the person in charge of the meeting. If the number of participants who could not be reached crosses the limit of one-thirds(1/3) of the total number of participants then the voting could not take place.
Section 2 Board of Directors Meeting
The President of the Center shall convene the Board of Trustees Meeting as deemed necessary. The person in charge of the Board of Trustees Meeting shall be the President of the Center. However, Trustees constitute the members of the Board of Trustees Meeting.
Auditors shall be allowed to attend the Board of Trustees Meeting and shall also be allowed to express their opinions.
The Board of Trustees shall appoint the Steering Committee members. The term for the Committee members is until the end of the fiscal year. However, Committee members may be reelected. Even after the end of the term, the Committee members must carry out their duty until the new members take their charge.
The Board of Trustees shall make resolutions on matters to be stipulated outside this Regulation or on matters necessary for the operation of the Center.
Section 3 Steering Committee
The Chair of the Steering Committee shall be elected from the Steering Committee members.
The person in charge of the Steering Committee shall be the Chair of the Steering Committee.
The Chair of the Steering Committee shall convene the Steering Committee Meeting as deemed necessary. However, the participants of the Steering Committee Meeting are to be the Steering Committee members.
Directors shall be allowed to attend the Steering Committee Meeting and shall also be allowed to express their opinions.
The Steering Committee shall make resolutions on the following matters as well as matters stipulated outside this Regulation.
- Preparation, revision and repeal of provisions regarding operation.
- Any matters necessary for the activities of the Center.
The Steering Committee must discuss the following matters and obtain approval from the Board of Trustees.
- Matters related to change(s) in the Center's regulation.
- Matters of question submitted by the Directors or by the JPNIC members.
The Steering Committee Meeting must discuss the following matters and obtain approval from the Board of Trustees and from the General Meeting.
- Draft of revision and repeal of this Regulation.
- Draft of budget and final accounts.
The Steering Committee may hold divisional meetings as required in order to discuss matters stipulated in Articles 40, 41, and 42. However, each of these divisional meetings shall be stipulated on separate regulation.
Section 4 General Meeting
The President of the Center shall convene the General Meeting as required. However, in the following cases, General Meeting must be convened within three(3) months.
The person in charge of the General Meeting shall be the President of the Center.
The members of the General Meeting shall be the JPNIC members.
The representative of the Supporting Members shall be allowed to express opinion at the General Meeting.
The following resolution shall be made at the General Meeting.
- Resolution and approval of revision or repeal of this Regulation.
- Resolution and approval of budget and final accounts.
- Election of Trustees and Auditors.
Section 6 Secretariat
The Center shall have a secretariat in order to execute its budgets and for operation at the Center to proceed smoothly.
The secretariat of the Center is located at the following address.
c/o Computer Centre, University of Tokyo
2-11-16, Yayoi, Bunkyo-Ku, Tokyo 113 Japan
The duties performed at the secretariat shall be as stipulated in the secretariat regulation of the Center.
Section 7 Accounts
Expenses required for the Center's activities shall be defrayed from the membership fee.
The Secretary-General must draw up the budget before the start of each fiscal year and submit it to the Steering Committee Meeting. Further, the Steering Committee must prepare the budget and obtain its approval at the Board of Trustees Meeting and at the General Meeting.
The final acounts, together with the activity report and the Auditors opinions, must be approved at the General Meeting within three(3) months after the end of the fisical year.
Excluding those stipulated in the income and expenditure budget, when a new duty must be taken care of or should any rights be abandoned, resolution must pass the Board of Trustees Meeting.
The fisical year shall commence on 1st April every year and end on 30th March of the following year.
Section 8 Revision of Regulation and Dissolution
This Regulation may not be revised unless at least two thirds (2/3) of the vote at the General Meeting shall be obtained.
The dissolution of the Center may not be permitted unless at least three fourth (3/4) of the vote at the General Meeting shall be obtained.
Section 9 Acceptance of donation
The Board of Trustees will decide whether to accept a donation for the center or not.
- The Regulations come into effect as of April 9,1993.
- The details to the execution of this Regulation shall be stipulated separately after obtaining the resolution from the Steering Committee Meeting.
- The initial Steering Committee members as stated in Article 21 shall be the provisional JPNIC Steering Committee members for the year 1992 regardless of the statement in this Regulation.
Supplementary Provisions 2
The Regulations come into effect as of April 5,1994.